Construction Administrator

21 Mar

Construction Administrator

  • Full Time
  • Anywhere

Website Davati

Davati is the single source of finish-out products for new construction and remodel projects. We deliver everything already staged and ready to go and can be your partner from design and planning through construction and beyond.

Job Summary:
The Construction Administrator is responsible for providing administrative support to construction projects, including document management, communication facilitation, and coordination of project activities.

Essential Job Functions:

  • Organize and maintain project documentation, project files, establish version control of documents, including permits, drawings, and correspondence.
  • Assist in drafting and reviewing contracts as needed, including subcontracts, service agreements, and purchase orders.
  • Assist with reviewing all contractual liabilities, legalities, insurance, and risk allocation.
  • Support the project start-up and close-out processes.
  • Coordinate project logistics and maintain communication channels among project stakeholders.
  • Perform primary review of any vendor-initiated modifications purchase orders and agreements.
  • Track revisions, updates, and approvals for agreements, and draft responses as needed.
  • Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received and logged/saved appropriately.
  • Review and distribute subcontractor invoices to PM or VP.
  • Track and maintain log of invoices for PM or VP.
  • Review and track subcontractor lien releases as they relate to the monthly invoices
  • Review and track all insurance requirements and documentation.
  • Schedule meetings, site visits, and inspections.
  • Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts.
  • Run daily, weekly and monthly reports and sort and process various project documents.
  • Keep abreast of industry trends, new products, and market conditions.
  • Perform other duties as assigned.


Skills & Abilities:       

  • Enjoys working in a collaborative role.
  • Detail oriented and able to work independently and as part of a team.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with construction estimating software.
  • Proficient with Procore.



  • High School Diploma or GED required. Bachelor’s Degree in a related field preferred.


  • Minimum of 3+ years in a similar role within the construction industry required.
  • Multi-Family construction experience required.
  • Experience working with Sage Intacct preferred.
  • Experience working with Procore Management Software required.
  • Experience working with construction estimating software a huge plus.

Physical Demands:

The employee is occasionally required to sit; stand for up to 8 hours; kneel, crouch or crawl. The employee may be required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

  • Must be able to reach, grasp and operate all buttons and controls.
  • Must be able to communicate well with coworkers and supervisors.
  • Regularly required to communicate verbally and understand conversation.
  • May occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this position include color acuity, close vision, distance vision, and the ability to adjust focus.
  • The noise level in the work environment is typically high.


Work environment:

  • Office and showroom setting requires regular use of computers, meeting with clients, contractors, and colleagues.
  • Employees will have exposure to warehouse with loud noises and machinery


The position specifications described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities. Requests for accommodation should be directed to the Human Resource Department.

This document was not designed to be an exhaustive list of the duties performed for this position. Additional duties and responsibilities may be assigned and are subject to change. Management reserves the right to change this job description and/or the duties of this position at any time.


An Equal Opportunity Employer:

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. We intend that all qualified applicants are given equal opportunity, and that selection decisions be based on job-related factors.

To apply for this job email your details to [email protected]

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